B3H Corporation is seeking several Administrative Support Specialists to be located at various Learning Sites to support the U.S. Navy’s Center for Security Forces (CENSECFOR). These positions provide necessary administrative support to the activity while ensuring compliance with the guidelines, references, and directives mandated by CENSECFOR and higher authority. The Administrative Support Specialists work closely with other administrative personnel, both military and government civilians, at the work location, and with administrative and managerial personnel at CENSECFOR Headquarters.
Review correspondence generated by Learning Site staff to ensure that the contents are consistent with Navy policies and procedures, and that it contains all pertinent information to avoid delays in processing.
Responsible for administering the Site Mail Management Program, including picking up and dropping mail to/from the local post office, as appropriate.
Administer the Site Files and Records program. Includes receipt, distribution processing, control and distribution of all incoming and outgoing correspondence, proper filing procedures, ensuring accurate and up-to-date files, and proper record disposal.
Prepare award packages for military/civilian personnel for submission to CENSECFOR.
Manage the Check-In/Check-Out process for the site. When appropriate, provide coordination with the respective headquarters staff (i.e., Government Travel Charge Card (GTCC)). Conduct Site Indoctrination for new personnel.
Manage the Site’s Printing Program in conjunction with guidance provided from headquarters staff. Drop off and pick up printing projects from DAPS.
Manage the Site’s Directives Program in conjunction with guidance provided from headquarters staff.
Prepare Navy and Marine Corps enlisted and officer fitness reports, and if appropriate, forward to CENSECFOR Administrative Officer for signature by Commanding Officer.
Function as the site’s primary point of contact for the local Personnel Support Activity Detachment and/or Training Support Detachment. Role involves having access to Transaction Online Processing System (TOPS) for submission of ALL staff Electronic Service Record entries, coordinate with Personnel Support Activity Detachment (PSD) and have access to Navy Standard Integrated Personnel System (NSIPS) to verify Electronic Service Records in addition to acting in the capacity as the Command Leave Administrator (CLA) for active duty personnel via Navy E-Leave program, attend monthly Personnel Support Activity Detachment (PSD) training sessions, have access to Navy Enlisted Advancement System (NEAS) website and coordinate with the Naval Station Educational Services Officer to ensure all time in rate eligible personnel have the correct examinations ordered, worksheets are signed and any additional required documents are submitted prior to preset ESO deadlines to participate in the Navy Wide Advancement Examination, have command access to Career Management System (CMS-ID) to view open requisitions and assist the activity with command rankings of personnel who apply for open requisitions.
Prepare Letters of Designation for site personnel as required by directive, or per guidance provided by headquarters staff.
Set up classrooms and ensure that all classroom material is available for convening classes. Prepare graduation certificates as appropriate.
Function as the activity’s administrative assistant and track status of training. Coordinate training schedules with local small arms ranges, swimming pools, and simulation training facilities.
Maintain site training schedule, and associated documentation, on the Navy Knowledge Online (NKO) website. Update and maintain the training site web page
Update and submit the monthly SITREP for the site.
Maintain the IA checklist, as well as the site tracking log
Maintain the Site Tickler system, ensuring compliance with all deadlines established by higher authority
Maintain all Division Officer records and Instructor Training Records for active duty personnel
Coordinate the General Military Training (GMT) training schedule and Site training records
Other tasks may be assigned based on emergent requirements or based on unique requirements of the Learning Site
A High School diploma or GED
A minimum of four (4) years administrative experience, with at least two (2) years in a Navy. Former Personnelman (PN), Personnel Specialist (PS), or Yeoman (YN) ratings preferred.
Possess a valid driver’s license
Possess, or be able to obtain, a security clearance up to the Secret level.